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Secretary to CEO cum Administrator

Principal Duties & Key Tasks

  • CEO’s secretary during in VN
    • Organize CEO’s meetings in VN.
    • Organize and coordinate meetings, conferences, travel arrangements
    • Schedule CEO’s business itinerary and follow-up.
    • Prepare and manage correspondence, reports and documents
    • Interpreting in meetings.
    • Composing minutes of meetings and delivery them in due course.
  • Corporate administration
    • Managing Corporate filing documents, stationery and assets.
    • Managing and controlling Corporate expenses: Office, taxi, reimbursement…
    • Making Corporate payment request and follow up.
    • Welcome delegates from parent company and subsidiaries.
    • Keeping Corporate stamp and chop on necessary documents under power of attorney
    • The other functional request from Corporate HR Director.
  • Interpreter/ translation jobs
    • Interpreting for Vietnamese doctors/ nurses who are in the acquired hospitals/ clinics group travelling to Japan for training
    • Interpreting for Japanese from parent company and subsidiaries during their trips to Vietnam
    • Translation essential documents when required.

Key Interfaces

  • Internal
    • CEO
    • Corporate HR Director
    • Hospitals/ clinics doctors, nurses
    • Appointed internal guests\
  • External
    • Appointed external guests
    • Related authorities
    • Specific suppliers

Key Performance Indicators

  • Attention to detail
  • Confidentiality
  • Planning and organizing
  • Time management
  • Interpersonal skills
  • Hospitality.

General Profile/ requirement

Academic Background

  • Essential: BA of related university.
  • Industry Preference: Health care is a plus

Experience Range Required:

  • Minimum of 3 – 5 years of experience in secretary to CEO and in administration management.

Foreign language

  • Proficiency in Japanese, English communication

Other requires

  • Experience in interpreter is an advantage


Location: Ho Chi Minh City

Ref No: HCM266

Application Deadline:

Type: Full time , Permanent

Salary Range: Negotiation